Privacy Statement

The Journal of Generative AI in Public Sector (JGAPS) respects and protects the privacy of all users, authors, reviewers, editors, and readers. Personal information collected by this journal will be used only for the purposes described here and will not be disclosed to third parties except as required by law or for the operation of the journal.

1. Information We Collect

We may collect personal information including names, institutional affiliations, email addresses, postal addresses, and other contact details when users register, submit manuscripts, or serve as reviewers or editors. We may also collect submission files, reviewer reports, and any metadata required for publication and indexing.

2. How We Use Your Information

Personal data is used solely to operate the journal and manage the editorial and peer-review processes. Typical uses include:

Processing manuscript submissions and facilitating peer review;
Communicating editorial decisions and administrative correspondence;
Publishing author names and affiliations as part of accepted articles;
Depositing metadata or identifiers (e.g., DOIs) with registration agencies and indexing services;
Maintaining records for archiving and compliance purposes.

3. Disclosure and Third Parties

We will not sell or rent personal information. We may disclose limited personal data to third parties when necessary for journal operations, such as:

Depositing DOIs or metadata with registration agencies (e.g., Crossref);
Providing information to indexing and archiving services where required;
Complying with legal obligations or responding to lawful requests from public authorities.

4. Data Security

We implement reasonable technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. Access to personal information is limited to authorized editorial staff and technical personnel who require it for journal operations.

5. Cookies and Analytics

Our website may use cookies or analytics tools to support session management and to collect non-identifying usage information (such as page views and visitor counts). These tools help us improve site performance and user experience. You may configure your browser to block cookies if you prefer, but some site functionality may be affected.

6. Retention and Removal

We retain personal information for as long as necessary to fulfill the purposes described above, unless a longer retention period is required or permitted by law. Users may request correction or deletion of their personal data in accordance with applicable law and journal policy.

7. Your Rights

Depending on your jurisdiction, you may have rights concerning your personal data, such as access, correction, restriction of processing, or deletion. To exercise these rights or to ask questions about the information we hold, please contact the editorial office.

8. Contact

For privacy-related inquiries, data access requests, or concerns, please contact the journal at: [insert your contact email].

9. Updates to this Statement

This privacy statement may be updated from time to time to reflect changes in journal operations or legal requirements. Significant updates will be posted on this page with an updated effective date.

Effective date: September 16, 2025